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Health and Safety Administrator

  • Location:

    London, England

  • Sector:

    Administrative Support

  • Job type:

    Permanent

  • Salary:

    £28000.00 - £30000.00 per annum

  • Contact:

    Cobalt Recruitment

  • Contact email:

    shamilton@cobaltrecruitment.com

  • Job ref:

    JN -052021-73400_1621271988

  • Published:

    17 May 2021

  • Expiry date:

    16 July 2021

  • Start date:

    ASAP

HSE Administrator

Perm

City of London

up to £30k

Role Purpose:

To provide high-quality central administrative support to a busy Health and Safety Team. Our client is seeking a highly capable and structured individual, preferably with an understanding of property management and/or health and safety-related processes and procedures and be able to understand the importance of liaising with all stakeholders, including Clients to achieve the objectives.

Key Responsibilities

  • Creating, updating and administration of HSE procedures, policies and documentation, correspondence, emails and e-bulletins using latest templates
  • Administering, tracking and reconciling the departmental HSE budget including PO's, coding and processing of invoices and recharging payments to necessary departments
  • Ensure the central online health and safety management library of documents are consistently formatted, properly referenced, and maintained in a structured filing system and an archive system maintained
  • Create regular reports and presentations using MicroSoft packages as required by the HSE team
  • Liaise with external consultants to arrange meetings and take minutes for the HSE Director and Head's of HSE
  • Coordinate meetings and steering groups to increase HSE awareness and engagement, including booking meeting rooms and ensuring appropriate IT available
  • Arrange and manage the annual training requirements and programmes across the UK including evaluation of effectiveness to ensure employees are competent with regard to their health, safety and environmental duties
  • Management and monitoring of HSE training system to ensure all training courses are available and completed in accordance with the Company's core HSE training matrix
  • Providing support to all members of the UK HSE Team to enable them to undertake their roles and responsibilities for health, safety and the environment
  • Assist with the administration of any correspondence in relation to investigations of serious incidents and accidents
  • Diary and inbox management, plus general organisational support for and on behalf of HSE Director and Heads of Health and Safety

Skills/Experience

  • Excellent IT skills (Word, Excel, PowerPoint, MS Outlook)
  • Experience of operating in a complex, commercial environment
  • Ability to understand and analyse information, maintain structured filing systems
  • Strong organisational and administration skills, including exceptional attention to detail