FM Administrator

The Role:
I am looking for a motivated Facilities Administrator to join our team and support the effective running of a operational, commercial and residential property portfolio. This role will play a key role in ensuring that our assets are well-maintained and compliant, with a strong customer service and commercial focus.

Key Responsibilities:

• Administer planned and preventative maintenance schedules across large property portfolios.
• Manage and coordinate reactive repair and maintenance requests.
• Liaise with contractors and internal stakeholders to schedule service and inspection visits, and ensure all required health & safety documentation is submitted and up to date.
• Support continuous improvement of administrative processes and systems within the Facilities Management service.
• Provide accurate data entry, maintain records and keep clients, colleagues and contractors up to date with progress.
• Prioritise tasks in a fast-paced environment, working collaboratively across teams.

What We're Looking For (Essential):

• Strong customer service mindset with excellent interpersonal and communication skills.
• Able to build and maintain relationships with internal clients, staff and external contractors.
• Confidence working with Microsoft Office and maintaining high standards of accuracy and attention to detail.
• Flexibility and ability to organise and prioritise workload effectively in a busy operations environment.
• A proactive attitude and the desire to grow and develop within the facilities management field.

• Previous exposure to a facilities management, property or asset-management environment (though full training will be provided).
• Familiarity with maintenance scheduling systems and contractors' H&S compliance.
• A genuine interest in progressing a career in Facilities Management