Property Administrator

This organisation manages a diverse global real estate portfolio with a strong commitment to creating a positive impact in the communities it serves. It focuses on implementing sustainable practices that minimise environmental impact while working collaboratively with partners, tenants, and local communities to enhance and enliven the places it manages.

The Property Administrator provides essential administrative assistance to the Management Team, ensuring that daily operations run efficiently and effectively. This role involves maintaining accurate administrative systems, managing workflow, and continuously identifying opportunities for improvement. The successful candidate will be a confident communicator who can process complex information efficiently, prioritise tasks, and act as a reliable first point of contact for the team.

Key Responsibilities

Administration & Coordination

• Maintain and improve internal systems and workflow processes, ensuring adherence to best administrative practices.
• Keep management records and diaries up to date, ensuring information is accurate and accessible.
• Provide comprehensive administrative support across all operational areas, including scheduling and document control.

Service Desk & Operational Support

• Manage service desk tasks, including raising and closing planned maintenance requests (PPMs).
• Support daily building or facilities operations as required.

Financial & Procurement Administration

• Process invoices, track expenditure, and maintain accurate electronic financial records.
• Generate and process purchase orders, ensuring proper authorisation is obtained.
• Manage petty cash and expense claims in line with company policies.

General Office Management

• Open, sort, and distribute incoming mail.
• Maintain stationery, office supplies, and other essential stock.
• Coordinate training bookings and maintain training records.
• Provide hospitality support for meetings and internal events.

Compliance & Reporting

• Ensure Health & Safety systems are up to date and assist with compliance-related documentation.
• Liaise with contractors and suppliers as needed, including managing sustainability data.
• Prepare, format, and maintain management reports and presentations.
• Take accurate meeting minutes, circulate them promptly, and monitor follow-up actions.

Filing & Information Management

• Maintain both electronic and paper filing systems with consistency and accuracy.
• Support the Management Team in maintaining organised and accessible documentation.

Person Profile

• Strong organisational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficient in Microsoft Office and general administrative software.
• Detail-oriented with a proactive approach to problem-solving.
• Able to work independently while supporting a wider team environment.