Property administrator

Working for a leading Commercial Property consultancy the Property Administrator will provide comprehensive administrative and operational support to the Property and Facilities Management team, ensuring the efficient day-to-day management of a portfolio of properties. This role plays a key part in lease administration, financial processing, insurance coordination, document control, client reporting, and the coordination of client meetings, delivering a consistently high standard of service to our client.

Key Responsibilities

Administration & Office Support

• Provide full administrative support, including diary management, correspondence, filing, reporting, and document distribution

• Maintain accurate and compliant property files, including leases, client reports, and statutory documentation

• Update and maintain office procedures within the Property Operations Manual as required

Lease Administration

• Support lease administration activities, including lease abstraction and maintenance of property databases

• Ensure tenant, lease, and critical date information is accurate and kept up to date

Financial & Arrears Support

• Process invoices in line with established accounting procedures, ensuring correct coding and supporting documentation

• Raise and submit purchase orders

• Produce and monitor aged debt reports and assist with arrears management in line with company and client policies

• Process tenant recharges, including utilities, after-hours HVAC, and other recoverable costs

Compliance & Reporting

• Ensure tenant and vendor Certificates of Insurance are current and compliant, including self-insured documentation

• Assist with annual budget preparation and monthly financial reporting

• Prepare and circulate collections and aged debt reports

Tenant Engagement

• Assist with the preparation of tenant service charge budgets and reconciliation packs

• Support the creation of tenant handbooks, newsletters, events, and communications

• Assist with tenant engagement initiatives, including anniversaries, seasonal activities, and training sessions

Experience

• Minimum of 1 year's experience in property administration, property management, or a related role

• Commerical experience

Work Environment

• Office-based professional environment with attendance at client meetings to take minutes

• Regular use of standard office equipment

• Hybrid working model