Purchase Ledger Clerk

Cobalt is currently partnering with a London residential developer in their search for a Purchase Ledger Clerk. As a company they operate a unique business model offering affordable private housing to Londoners.

The successful applicant will ensure all Purchase Orders are matched up with invoices, keep the accounting software up to date and oversees all incoming and outgoing payments of the company.

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Responsibilities:

• Central person of the finance team responsible for Accounts Payable (AP) transactional processing

• Create and assist with managing the Purchase Orders (PO) system under the direction of the Finance manager (FM)

• Match to PO's and post all scheme and overhead purchase invoices accurately and in a timely manner

• Produce weekly AP reports to monitor the listing of invoices recorded without POs and ensure the FM and wider Finance team apply pressure to the wider business to create POs where necessary

• Manage the accounts team telephone calls. This will mainly include liaising and fielding phone calls from suppliers regarding invoice and payment queries i.e. manage the expectations of suppliers

• Manage the accounts team emails and letters by ensuring all emails and letters where relevant are responded to in a timely manner

• Prepare payment runs via bacs export and liaise with the FM regarding timings and funding availability

• Assist the FM in the accurate maintenance of the GL and reconciliation process

• Collate invoices for the monthly GLA drawdown and liaise with Project Accountant to ensure funding is being requested for all relevant invoices

• Assist the FM during the year end audit period with queries/information requested by external auditors

• Prepare and post accruals, prepayments, and fixed asset depreciation at the month end

• Prepare key supplier statement reconciliations in line with the month end timetable

• Prepare and submit WHT forms to HMRC on a quarterly basis

• Assist the Bookkeeper in their duties if required e.g. bank and VAT

• Provide administrative support to the wider Finance team where necessary

• At the month end, ensure the accounts payable function is properly reconciled and appropriate journals have been posted e.g. to remove debit balances etc

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Requirements:

• Previous experience in an accounts payable role

• Experience within property industry

• Good communication skills

• Confident and positive attitude

If you would like to be considered for this position then please upload an up to date CV today.