EA/Office Manager

Office Manager / Executive Assistant

A distinguished private equity firm, specialising in the UK real estate sector, is seeking a highly organised and proactive Office Manager / Executive Assistant to support daily operations. This company has a proven track record, having deploying millions in equity during 2023 and managing large assets.

The role involves managing office administration, assisting with property-related tasks, and providing executive support to senior leadership. The ideal candidate will be a strong multitasker with excellent communication skills and a keen eye for detail.

Key Responsibilities

Office Management:

• Oversee daily office operations to ensure efficiency and organisation.
• Manage office supplies, equipment, and facility maintenance.
• Act as the main point of contact for clients, tenants, and service providers.
• Handle correspondence, phone calls, and emails professionally.
• Maintain and organise digital and physical office records.

Property Operations Support:

• Maintain and update property, tenant, and key contact databases.
• Assist in coordinating property purchases, working with legal, finance, and banking professionals.
• Support development projects by liaising with contractors and industry professionals.
• Contribute to marketing efforts by designing brochures and presentations for investors.
• Assist in managing ongoing projects, including acquisitions, financing, and development.

Executive Support:

• Provide administrative assistance to senior management, including diary management.
• Organise meetings, prepare agendas, and take minutes.
• Arrange travel and scheduling for senior staff.
• Support financial administration, including invoicing and expense tracking.
• Handle confidential matters with professionalism and discretion.

Key Skills & Competencies:

• Strong organisational and time management skills.
• Excellent written and verbal communication.
• Ability to multitask and manage priorities effectively.
• Detail-oriented with strong problem-solving abilities.
• Comfortable working independently and as part of a team.

Requirements:

• Experience in office administration, property management, or real estate is beneficial but not essential.
• Previous experience in office management or supporting senior/executive teams preferred.

This is an exciting opportunity for someone who thrives in a fast-moving environment and enjoys a varied and hands-on role.