Facilities Coordinator

Cobalt Recruitment is partnering with a well-established UK property consultancy to appoint a Facilities Coordinator supporting a multi-site commercial portfolio. This role offers the opportunity to work closely with an experienced Building Management team, contributing to the day-to-day operational delivery across several assets while ensuring high standards of presentation, compliance, and occupier service. The position provides strong exposure to core FM functions, including compliance systems, contractor coordination, and tenant liaison, making it well suited to candidates seeking to develop within a structured and professional property environment.

Key Responsibilities

• Support the day-to-day operation of multiple commercial properties, ensuring standards of presentation across internal and external areas
• Assist with compliance administration, including maintaining records via CAFM and compliance platforms
• Log reactive maintenance requests and health & safety concerns through the helpdesk system
• Coordinate contractor access, including issuing permits to work and monitoring on-site activity
• Undertake regular inspections of common parts and external areas, identifying defects and arranging remedial works
• Carry out routine checks of fire safety equipment and first aid provisions
• Liaise with occupiers to manage service requests and maintain a high level of customer service
• Assist with incident reporting and escalation to the Building Management team
• Support utilities data collection and contribute to monthly reporting processes
• Maintain property documentation including disaster recovery plans, building manuals, and policies
• Provide administrative support, including raising purchase orders and managing shared inboxes
• Ensure compliance with all landlord and managing agent procedures and operational standards

The successful Facilities Coordinator will have prior experience within a facilities or property management environment, ideally across commercial assets and within the Real Estate sector. Strong organisational skills, attention to detail, and confidence in liaising with occupiers and contractors are essential. Applicants should be IT literate across Microsoft Office platforms, with experience using CAFM or helpdesk systems advantageous. An IOSH would be beneficial but is not essential.

If you are interested in this position, please apply with your CV today as this role may interview & appoint before the closing date of this advert.