Property Administrator - commercial property

London | £35,000-£40,000 | Hybrid working | 8-month fixed-term contract

Cobalt is recruiting for a Property Administrator to join a FTSE-listed property business on an eight-month fixed-term contract in London.

This is an opportunity to work alongside a team of management surveyors, supporting the administration of a commercial property portfolio that includes London campuses and retail destinations.

As the Property Administrator, you will be involved in property reporting, service charges, arrears management and lease administration, gaining exposure to several aspects of commercial property management.

The organisation

Our client is a FTSE-listed property business with £15.2bn of assets under management and approximately 600 employees.

The organisation manages commercial properties, including London campuses and retail destinations, with a focus on sustainability and long-term outcomes.

Its culture encourages collaboration, employee contributions and professional development, with 81% of employees stating they were proud to work for the business in its employee engagement survey.

The company also offers hybrid working and a range of employee benefits.

The role and responsibilities

Reporting to the Senior Portfolio Management Surveyor, you will support the property management team with financial administration, reporting and the coordination of landlord and tenant matters.

As the Property Administrator, your responsibilities will include:

* Preparing management reports, tenancy schedules and property documentation, ensuring records and property management systems remain accurate.

* Managing utility and business rates enquiries, tracking rates mitigation opportunities and monitoring landlord costs.

* Supporting arrears management, including preparing transaction reports, processing write-offs and liaising with finance and credit control teams.

* Assisting with service charge budgets, reconciliations, apportionments and insurance renewal schedules.

* Coordinating energy performance certificates (EPCs), property measurements and floor area records.

* Managing turnover information, including collating figures, supporting calculations and coordinating associated billing.

* Raising and managing purchase orders, supporting payment processes and maintaining relevant financial records.

* Providing administrative support to management surveyors, ensuring compliance with company policies and assisting with additional team requirements.

The skills and requirements

To succeed in this Property Administrator position, you will need a working knowledge of commercial property management and the ability to manage financial and administrative information accurately.

We are particularly interested in candidates who can demonstrate:

* Working knowledge of commercial property management processes and property management databases.

* An understanding of commercial leases and the ability to interpret lease documentation.

* Working knowledge of business rates, utilities and supplier communications.

* Familiarity with service charges, arrears management and property-related financial administration.

* Working knowledge of Microsoft Word, Excel and PowerPoint.

* Communication and organisational skills, with attention to detail and confidence working with numerical information.

* An ability to identify opportunities to improve administrative processes and support colleagues across the team.

Interested in finding out more?

If you are looking for a Property Administrator opportunity that offers exposure to commercial property management within a FTSE-listed business, we would welcome your application.

Apply today to register your interest in this eight-month contract opportunity. Applications are being welcomed, so we encourage you to apply promptly.

Due to the volume of applications received, if you don't hear back from us, please assume your application has been unsuccessful on this occasion.

If you require any adjustments or additional support during the recruitment process for any reason whatsoever, please let your Cobalt consultant know.