Property Administrator

Cobalt is working with a well-established property business to recruit a Senior Administrator to support a small, high-performing portfolio. This is an office-based role, five days per week, offering strong exposure across property and facilities management.

The organisation

• A well-regarded property business with a collaborative team culture.
• A stable environment with a focus on service quality and long-term relationships.
• A small portfolio, allowing for greater ownership and visibility across operations.
• A professional working environment with close interaction across teams and stakeholders.

The role / responsibilities

• Provide administrative and operational support across property and facilities management teams.
• Maintain accurate property files, compliance records and internal systems.
• Support reporting, presentations and briefing materials for senior stakeholders.
• Act as a key point of contact for clients, tenants and contractors.
• Coordinate planned and reactive maintenance works to ensure timely delivery.
• Manage utility billing queries and resolve discrepancies with suppliers.
• Support credit control processes, including monitoring arrears and updating records.
• Produce ad hoc and monthly billing across managed properties.
• Provide diary management, meeting coordination and follow-up actions.
• Deliver reception and site cover as required across the portfolio.
• Support strategic projects through research and coordination.
• Assist with tenant engagement initiatives and community events.
• Contribute to marketing activity, including social media and website content.

Skills and requirements

• Working knowledge of property or facilities management environments.
• Strong administrative experience within a similar role.
• Confident managing multiple priorities across a small portfolio.
• Experience liaising with stakeholders, tenants and contractors.
• Working knowledge of billing, credit control or financial processes.
• Strong attention to detail when handling compliance and documentation.
• Competence using Microsoft Office and general systems.
• Ability to handle confidential information with discretion.