Utilities/Portfolio Administrator

Location: London

Working pattern: Hybrid - three days in the office, two days from home.

Are you confident managing utility bills, maintaining accurate records and improving administrative processes? Would you like to join an established property developer where breakfast and lunch are freshly prepared by an in-house chef every day?

Cobalt is working with a leading property developer to recruit a Utilities/Energy Manager / Portfolio Administrator for its growing in-house property team. This opportunity offers the chance to take ownership of utilities administration across a portfolio of residential and mixed-use buildings, while supporting the wider property team.

The organisation

Our client is an established property developer with a portfolio of residential and mixed-use properties. With an expanding in-house property team, the business offers an opportunity to work directly within a property ownership environment.

Benefits include:

• Breakfast and lunch prepared daily by an in-house chef.
• Healthcare and pension benefits.
• The opportunity to join a growing client-side property team.

The role and responsibilities

As the Utilities/Energy Manager / Portfolio Administrator, you will oversee utilities billing and administration across the property portfolio, ensuring records remain accurate, payments are checked and compliance documentation is monitored.

Your responsibilities will include:

• Reviewing utility invoices, checking billing periods, account details, meter readings and VAT treatment.
• Maintaining accurate MPAN, meter and utility supply records across the portfolio.
• Managing council tax administration, including liabilities, void periods and account changes.
• Liaising with utility suppliers to investigate and resolve billing discrepancies.
• Maintaining trackers for compliance certificates and warranties to ensure renewal dates are monitored.
• Developing and improving Excel trackers to support reporting and administrative efficiency.
• Coordinating contractors and arranging visits across the portfolio.
• Providing administrative and office support to the wider property team.

This is an administration-focused position rather than a technical engineering role. As the Utilities/Energy Manager / Portfolio Administrator, you will have the opportunity to improve existing processes and take responsibility for the accuracy of utilities information across the portfolio.

The skills and requirements

To be considered for the Utilities/Energy Manager / Portfolio Administrator position, you will ideally have a background in utilities administration, property management support or facilities administration.

We are particularly interested in candidates who can demonstrate:

• Working knowledge of utility billing, including reviewing invoices and identifying discrepancies.
• An understanding of MPANs, meter readings, utility VAT and council tax administration.
• Working knowledge of Excel, including creating, maintaining and improving trackers.
• Experience maintaining records and coordinating administrative processes.
• The ability to communicate with utility suppliers, contractors and internal colleagues.
• An organised approach to managing information, deadlines and competing priorities.
• Attention to detail and an interest in improving existing systems.

Previous engineering or meter installation experience is not required.

Apply now

If you are looking for a Utilities/Energy Manager / Portfolio Administrator opportunity that combines responsibility for utilities with wider property administration, we would welcome your application.

Apply today to be considered as applications are reviewed.

Due to the volume of applications received, if you don't hear back from us, please assume your application has been unsuccessful on this occasion.

If you require any adjustments or additional support during the recruitment process for any reason whatsoever, please let your Cobalt consultant know.