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Location:
London, Greater London
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Sector:
Administrative Support, Real Estate & Property Services, Business Services & IT
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Job type:
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Salary:
£28000.00 - £30000.00 per annum + Benefits
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Job ref:
JN -012021-72393_1610705542
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Published:
15 January 2021
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Expiry date:
16 March 2021
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Start date:
ASAP
Portfolio Administrator
Permanent
West End
This role is to work on a large commercial property account with our client. The Portfolio Administrator will directly support the UK Market Lead in the management and administration of a retail portfolio. In addition, they will be the primary "go to" point for internal stakeholders from Finance, Data Management and Legal teams and will be responsible for supporting the data management, payments and audit processes on the account.
Abstract the leases and input them into the Property Records System
Support the account in the following areas:
Portfolio administration
Tracking activity/local issues
Maintaining accurate Landlord's and Tenant's contact details
Maintaining of KPI scores
Monthly and ad-hoc rental payment postings
Portfolio Critical Dates Management
Provision of information to support Finance and Real Estate team by preparing various reports
Administrate local operational requirements/policy e.g. H&S compliance
Credit Control
Business Rates payments and account reconciliation
Review of Service Charge budgets and insurance premium payment requests
Correspondence
To and from tenants and landlords
Submitting and follow-through on approval process
Work with Real Estate billing team in conjunction with monthly AP/AR processes
Sales based rents settlements
Rents indexation
Timely Monthly/quarterly payments runs
Follow up on landlords/ tenants' queries
Set-up landlord/leasee's account in SAP system
Update landlord details in the GSAP system
Follow-up failed Direct Debits with manual billing
Liaise with Legal and Finance teams
Support UK Market Lead with OPEX budget reporting
Follow-up with a resolution of all issues
Scan and/or file incoming documents/correspondence and notify parties as appropriate
General administrative duties
Skills/Experience
Bachelors Degree preferred
+2-3 years in Property Management field
Good knowledge of MS Excel
Communications Skills
Must be fluent in Business English
Must be able to communicate with individuals at all levels
Financial Knowledge
General business finance skills
