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Estate Coordinator

  • Location:

    Oxfordshire, United Kingdom

  • Sector:

    Administrative Support, Business Services

  • Job type:


  • Salary:

    £23000.00 - £24000.00 per annum

  • Contact:

    Cobalt Recruitment

  • Contact email:


  • Job ref:

    JN -042021-73136_1618496583

  • Published:

    15 April 2021

  • Expiry date:

    14 June 2021

  • Start date:


Estate Coordinator

Milton, Oxfordshire

Perm, Full Time

Our client is a managing agent who is responsible for a well know business park in Milton, Oxfordshire. A position has arisen for an Estate Coordinator, to be responsible for the following;

FM Team Support/Utilities:

  • To monitor all activities relating to the site(s), reporting and taking action as appropriate.

  • To assist the FM team with requests for maintenance / technical assistance in person, via telephone and electronically. Escalating to relevant FM where required.

  • To comply with Health and Safety on site, maintaining records, using the Meridian system, and involvement with contractor management as appropriate.

  • Assist the FM team with all monthly and quarterly H&S compliance updates, uploading documentation to Meridian.

  • Monitor and maintain the site key log system (MyTag), updating where required and complete regular key audits with site contractors/suppliers e.g. Security, M&E and void property keys.

  • Assist FM Team with service charge purchase orders using P2P software,

  • Provide service charge support, including interim reviews and year end accounting processes.

  • Manage the utilities process across the estate, including all tenant/landlord recharges using Tramps system.

  • Responsible for the maintenance of the master meter list and utility coding sheet. Regular updates required in line with tenancy and building changes.


  • Assist with the monthly KPI report submission, including data input to the KPI matrix.

  • Answering telephone, ensuring all received calls are announced and messages taking

  • To do all photocopying as required and ensure all office machinery and equipment is maintained on a regular basis

  • To take minutes in meeting and type all correspondence as required.


The ideal candidate will have facilities and utilities experience and excellent customer service skills