Oxfordshire, United Kingdom
£23000.00 - £24000.00 per annum
15 April 2021
14 June 2021
Perm, Full Time
Our client is a managing agent who is responsible for a well know business park in Milton, Oxfordshire. A position has arisen for an Estate Coordinator, to be responsible for the following;
FM Team Support/Utilities:
To monitor all activities relating to the site(s), reporting and taking action as appropriate.
To assist the FM team with requests for maintenance / technical assistance in person, via telephone and electronically. Escalating to relevant FM where required.
To comply with Health and Safety on site, maintaining records, using the Meridian system, and involvement with contractor management as appropriate.
Assist the FM team with all monthly and quarterly H&S compliance updates, uploading documentation to Meridian.
Monitor and maintain the site key log system (MyTag), updating where required and complete regular key audits with site contractors/suppliers e.g. Security, M&E and void property keys.
Assist FM Team with service charge purchase orders using P2P software,
Provide service charge support, including interim reviews and year end accounting processes.
Manage the utilities process across the estate, including all tenant/landlord recharges using Tramps system.
Responsible for the maintenance of the master meter list and utility coding sheet. Regular updates required in line with tenancy and building changes.
Assist with the monthly KPI report submission, including data input to the KPI matrix.
Answering telephone, ensuring all received calls are announced and messages taking
To do all photocopying as required and ensure all office machinery and equipment is maintained on a regular basis
To take minutes in meeting and type all correspondence as required.
The ideal candidate will have facilities and utilities experience and excellent customer service skills