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Facilities Administrator - 6 Month Mat Cover - JN -052021-73504

  • Location:

    Northamptonshire, United Kingdom

  • Sector:

    Administrative Support, Business Services

  • Job type:

    Interim

  • Salary:

    £25000.00 - £26000.00 per annum

  • Contact:

    Cobalt Recruitment

  • Contact email:

    shamilton@cobaltrecruitment.com

  • Job ref:

    JN -052021-73504_1624004252

  • Published:

    18 June 2021

  • Duration:

    6 Months

  • Expiry date:

    17 August 2021

  • Start date:

    ASAP

Administrator

6 Month Mat Cover

Silverstone, Northamptonshire

An exciting opportunity has arisen for an experienced Administrator to join a well-known global property brand on a 6 month FTC which has the potential to be extended.

This role will be responsible for day-to-day administration and provide secretarial support to the Building Management team on site.

Key Responsibilities

  • To create and maintain good relationships with tenants through provision of a proactive and responsive service.

  • To maintain and develop good relationships with the local authority and any other representative bodies associated with the property.

  • To create and maintain comprehensive Health and Safety files

  • To comply fully with Health and Safety Policies

  • To comply fully with the Environmental Management Policy

  • To be responsible for the monitoring and reporting systems of the service charge budget and expenditure relating to the site.

  • To raise POs and verify invoices for goods and service relating to the site and process for payment.

  • To assist in producing regular reports on all aspects of property performance

  • To liaise on a regular basis with Senior Management

  • Maintain staff holiday and sickness records, sending the relevant documents to Human Resources

  • Answering telephone, ensuring all received calls are announced and messages taking

  • To take minutes in meeting and type all correspondence as required.

  • To maintain records of accidents/incidents in the property

  • To ensure that the First Aid boxes are adequately stocked

  • Stock monitoring and administration of stationary orders.

  • Process employee expenses on a weekly basis via the BACS system

  • Coordinate the delivery of Phone/IT equipment

  • Collect and distribute incoming/outgoing mail

  • To order employee Business Cards, as and when requested

  • Filing and office organisation.

Person Specification/Requirements

  • Able to use IT software such as Word, Excel, and databases

  • Be able to communicate effectively verbally and in writing

  • Excellent organisational skills.