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Team Assistant - 12 Month mat cover FTC

  • Location:

    London, England

  • Sector:

    Administrative Support, Business Services

  • Job type:

    Permanent

  • Salary:

    £35000.00 - £38000.00 per annum

  • Contact:

    Cobalt Recruitment

  • Contact email:

    shamilton@cobaltrecruitment.com

  • Job ref:

    JN -092020-71486_1600353800

  • Published:

    17 September 2020

  • Expiry date:

    16 November 2020

  • Start date:

    ASAP

Team Assistant to Asset Management

Maternity cover, 12 months contract

£35-38k D.O.E

Mayfair

This is an exciting opportunity to join a fast-paced, successful global real estate investment company, who currently have 19 billion dollars in assets under management. This organisation are looking for an experienced Team Assistant to join the administration team on a maternity cover 12-month contract. This role will be to support their Asset Management team, Directors and wider team.

The role will involve;

  • Facilitate the smooth and efficient functioning of the Asset Management (AM) team's business activities by providing an effective administrative and secretarial support service.

  • To also be a team member for the Admin Team and whole office by providing general support as required.

  • Provide a full administrative and secretarial service for the Asset Management team as well as the Operational Reporting and Development personnel (14 people in total)

  • Diary management

  • Responsiveness and contribution to company strategy and operations as a whole.

  • Coordinate internal/external meetings, calls and video conferences across various time zones

  • The organisation of asset tours, collate all relevant materials and access arrangements

  • Assist in the production of business plans annually

  • Coordinate Asset Management team's internal events

  • Manage team's incoming calls

  • Book restaurants, taxis, flights and couriers

  • General support and assistance to the team, including, handling invoices enquires, minute taking, maintaining contact lists, business cards, filing etc

  • Liaise and work close with the PA of Head of AM to facilitate the smooth and efficient functioning of Asset Management team's business activities

  • Liaise and work closely with the Executive Assistant and the rest of the Admin Team to develop, operate and maintain administrative processes and systems to support and optimise the work of the office as a whole and seek opportunities to improve working practices and procedures

Key Skills/Experience Required

  • Solid experience in a similar role in a fast-paced environment

  • Proficient in Microsoft Word, Excel and PowerPoint

  • Service minded, self-motivated, a team player, committed and with a positive attitude

  • Attention to detail and ability to multi task

  • Ability to work under pressure and be flexible

  • High level of energy, drive, enthusiasm and commitment