Facilities Manager

Cobalt Recruitment is delighted to be representing a long-established and highly regarded legal firm in the appointment of a Facilities Manager to oversee the day-to-day management of their historic estate.

Within this role you'll lead the operational running of several interconnected buildings in the Midtown area of London, ensuring the environment remains safe, well maintained, and fully operational for barristers and staff who may access the facilities at all hours.

Working closely with the Head of Operations and external suppliers, the role will combine hands-on facilities oversight with contractor management and operational coordination, maintaining high standards across both private offices and shared areas. The position offers the opportunity to take ownership of facilities projects while supporting the long-term stewardship of a distinctive and historically significant working environment.

Key Responsibilities

• Conduct regular building inspections and site walk-throughs to ensure facilities, common areas, and staff spaces are maintained to an appropriate operational standard
• Coordinate planned and reactive maintenance across the estate, including minor repairs, adjustments and general upkeep of fixtures and fittings
• Oversee statutory compliance activity including PAT testing, hard-wire testing, fire alarm checks and emergency lighting inspections
• Liaise with managing parties responsible for building infrastructure regarding lift servicing, fire systems and other core building services
• Manage external contractors and suppliers, ensuring works are delivered safely, within agreed scope and in line with operational requirements
• Arrange and coordinate refurbishment works associated with room moves, including painting, flooring and lighting upgrades
• Monitor building systems including BMS interfaces and air conditioning checks to ensure consistent environmental performance
• Maintain maintenance records, compliance logs and facilities documentation using Microsoft Excel and internal tracking processes
• Support furniture moves, storage arrangements and internal reconfiguration of rooms where required
• Identify maintenance issues proactively and implement practical solutions to maintain the working environment

The successful candidate will demonstrate experience within a facilities or building management role in a professional business environment, with exposure to day-to-day operational facilities management. A practical understanding of building maintenance including basic electrical, plumbing, carpentry or decorating tasks would be beneficial, alongside experience coordinating contractors and managing compliance activities. Strong organisational skills, confidence using Microsoft Excel and the ability to communicate effectively with professional stakeholders are essential, as is a proactive and resilient approach to managing a varied operational workload.

If you are interested in this position, please apply with your CV today as this role may interview & appoint before the closing date of this advert