Office coordinator / PA

This company is a leading property lettings & management and sales & marketing business which has embraced a global model, a model that has created the world's number 1 real estate brand.

Main responsibilities:

Reception Duties:

• Meeting and greeting
• Ensuring the office is tidy and presentable
• Making tea/coffee for any walk ins or client meeting
• Answering the telephone and redirecting enquiries to the right person
• Taking down applicant sales and lettings information down. Qualifying and redirecting to the right person or arranging viewings
• Ensuring office supplies are in good stock
• Liaising with suppliers, contractors and building relationships with local estate agents.

Administration

• Forwarding/ responding to email enquiries
• Assisting with paperwork for sales and lettings deals, proofreading ensuring all documents are correct
• Scanning/photocopying any necessary documents
• Assisting with the paperwork for new starters
• Helping out with lettered templates eg. for valuations
• Creating reports eg. Current market
• Overseeing general office administration
• Invoicing and bookkeeping
• Sending monthly billing reports to our Central office

Anti-Money Laundering

• Checking all AML compliance documents have been obtained and are successfully put on the system
• Helping with any AML queries for sales or lettings

PA

• Assisting and supporting with any personal business enquiries the manager has including some diary or inbox management and day to day admin.

Looking for:

• They are looking for someone bubbly, friendly, presentable and keen to get stuck in!