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Administrator

  • Location:

    Northampton, England

  • Sector:

    Administrative Support

  • Job type:

    Interim

  • Salary:

    £25000.00 - £26000.00 per annum

  • Contact:

    Cobalt Recruitment

  • Contact email:

    hhood@cobaltrecruitment.com

  • Job ref:

    JN -052021-73504_1622124804

  • Published:

    27 May 2021

  • Expiry date:

    26 July 2021

An exciting opportunity has arisen for an experienced Administrator to join a well-known property company on a 6 month FTC which has the potential to be extended.
This role will be responsible for day to day administration and provide secretarial support to the Building Management team on site.
Key Responsibilities
  • To create and maintain good relationships with tenants through provision of a proactive and responsive service.
  • To maintain and develop good relationships with the local authority and any other representative bodies associated with the property.
  • To create and maintain comprehensive Health and Safety files
  • To comply fully with Health and Safety Policies
  • To comply fully with the Environmental Management Policy
  • To be responsible for the monitoring and reporting systems of the service charge budget and expenditure relating to the site.
  • To raise POs and verify invoices for goods and service relating to the site and process for payment.
  • To assist in producing regular reports on all aspects of property performance
  • To liaise on a regular basis with Senior Management
  • Maintain staff holiday and sickness records, sending the relevant documents to Human Resources
  • Answering telephone, ensuring all received calls are announced and messages taking
  • To take minutes in meeting and type all correspondence as required.
  • To maintain records of accidents/incidents in the property
  • To ensure that the First Aid boxes are adequately stocked
  • Stock monitoring and administration of stationary orders.
  • Process employee expenses on a weekly basis via the BACS system
  • Coordinate the delivery of Phone/IT equipment
  • Collect and distribute incoming/outgoing mail
  • To order employee Business Cards, as and when requested
  • Filing and office organisation.
Person Specification/Requirements
  • Understand how the industry, how the company functions
  • Able to use IT software such as Word, Excel, and databases
  • Be able to communicate effectively verbally and in writing
  • Excellent organisational skills.