Administrator

An exciting opportunity has arisen for an experienced Administrator to join a well-known property company on a 6 month FTC which has the potential to be extended.

This role will be responsible for day to day administration and provide secretarial support to the Building Management team on site.

Key Responsibilities

To create and maintain good relationships with tenants through provision of a proactive and responsive service.
To maintain and develop good relationships with the local authority and any other representative bodies associated with the property.
To create and maintain comprehensive Health and Safety files
To comply fully with Health and Safety Policies
To comply fully with the Environmental Management Policy
To be responsible for the monitoring and reporting systems of the service charge budget and expenditure relating to the site.
To raise POs and verify invoices for goods and service relating to the site and process for payment.
To assist in producing regular reports on all aspects of property performance
To liaise on a regular basis with Senior Management
Maintain staff holiday and sickness records, sending the relevant documents to Human Resources
Answering telephone, ensuring all received calls are announced and messages taking
To take minutes in meeting and type all correspondence as required.
To maintain records of accidents/incidents in the property
To ensure that the First Aid boxes are adequately stocked
Stock monitoring and administration of stationary orders.
Process employee expenses on a weekly basis via the BACS system
Coordinate the delivery of Phone/IT equipment
Collect and distribute incoming/outgoing mail
To order employee Business Cards, as and when requested
Filing and office organisation.

Person Specification/Requirements

Understand how the industry, how the company functions
Able to use IT software such as Word, Excel, and databases
Be able to communicate effectively verbally and in writing
Excellent organisational skills.

Specialisms

General

Other

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