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Team Secretary - Real Estate

Team Secretary - Real Estate

6-month FTC

West End, London

£33,000 - £36,000 per annum

Are you a bright self-starter, with experience previously supporting multiple individuals within a Real Estate organisation?

I am working with a huge, international commercial real estate firm, who have an exciting new opportunity available for an experienced Secretary. This is a 6-month FTC role within their Central London based office.

Key responsibilities;

  • File management; monitoring files on the system, making sure that relevant procedures are carried out to ensure that all job and audit protocols are met
  • Undertaking any research requests, as requested by the team
  • Typing general correspondence and creating reports; including binding and scanning of documents
  • Creating invoices and managing the team's work using progress records and forecasting
  • Overseeing the team's workflow from pending jobs to completion
  • Monitoring debt as necessary and actioning correctly where appropriate
  • Processing expenses for the team
  • Diary management for the Partner and the wider team
  • Organising meetings on behalf of the team, including booking meeting rooms
  • Travel arrangements for the Partner and the team
  • Proactive management of the teams' contact databases
  • Accurate and detailed message taking for the team, managing any incoming calls
  • Distribution of all post amongst the Partner and the team
  • Creating and updating spreadsheets and schedules using Excel
  • Provide holiday cover for the companies' secretarial team, as required

Your experience;

  • Previous experience multi-tasking, changing work priorities accordingly
  • Highly efficient in using Word, PowerPoint, Office, and Excel
  • Excellent communication and inter-personal skills
  • Ability to take ownership of problems to see through to solution
  • Ability to manage multiple expectations effectively
  • Confidence to 'manage up' to ensure that deadlines are met on time
  • Be an organised and efficient team player

This is a very exciting (and rare) new opportunity to join a leading Real Estate company and enhance your working skillset. Do not miss out - apply today!