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Location:
London, Greater London
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Sector:
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Job type:
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Salary:
£33,000 - £36,000 per annum
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Job ref:
JN -032024-81593_1712075805
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Published:
02 April 2024
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Duration:
6 months
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Expiry date:
01 June 2024
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Start date:
ASAP
Team Secretary - Real Estate
6-month FTC
West End, London
£33,000 - £36,000 per annum
Are you a bright self-starter, with experience previously supporting multiple individuals within a Real Estate organisation?
I am working with a huge, international commercial real estate firm, who have an exciting new opportunity available for an experienced Secretary. This is a 6-month FTC role within their Central London based office.
Key responsibilities;
File management; monitoring files on the system, making sure that relevant procedures are carried out to ensure that all job and audit protocols are met
Undertaking any research requests, as requested by the team
Typing general correspondence and creating reports; including binding and scanning of documents
Creating invoices and managing the team's work using progress records and forecasting
Overseeing the team's workflow from pending jobs to completion
Monitoring debt as necessary and actioning correctly where appropriate
Processing expenses for the team
Diary management for the Partner and the wider team
Organising meetings on behalf of the team, including booking meeting rooms
Travel arrangements for the Partner and the team
Proactive management of the teams' contact databases
Accurate and detailed message taking for the team, managing any incoming calls
Distribution of all post amongst the Partner and the team
Creating and updating spreadsheets and schedules using Excel
Provide holiday cover for the companies' secretarial team, as required
Your experience;
Previous experience multi-tasking, changing work priorities accordingly
Highly efficient in using Word, PowerPoint, Office, and Excel
Excellent communication and inter-personal skills
Ability to take ownership of problems to see through to solution
Ability to manage multiple expectations effectively
Confidence to 'manage up' to ensure that deadlines are met on time
Be an organised and efficient team player
This is a very exciting (and rare) new opportunity to join a leading Real Estate company and enhance your working skillset. Do not miss out - apply today!